Effective Virtual Board Meetings

In-person meetings allow for more natural conversation and nonverbal signals, which aren't feasible in a virtual space. But, with a little planning and effort, nonprofits can keep effective meeting dynamics when switching to an online format.

Virtual board meetings can be just as productive as meetings in person by adopting best practices. To ensure that your meetings are productive and engaging take a look at these suggestions:

Comprehensive Preparation

Virtual meetings require a more thorough preparation process than in-person meetings. Before the meeting, directors should receive an agenda that clearly defines the topics for discussion and time limits for each. This will allow them to search for any information needed and prepare questions or ideas before the meeting.

Meet materials for the meeting early

When you can easily check your social media or email and forget about the meeting. Make it a habit to distribute all important meeting materials, information and documents at the very least a week before the session. This will keep participants from wasting valuable meeting time and will allow them to engage in discussions and be involved in decision-making.

Utilize a virtual management software platform, like OnBoard to provide your board members with access to all required items and resources ahead of the meeting. You can stay clear of the distractions associated with connectivity issues and technical issues, which could delay meetings or stalled. To avoid problems like these request your board management software provider to test all equipment and connections for each participant before the meeting.

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